Refund & Deferral Procedures for Continuing Studies Full-Time Programs
Effective immediately for January 2024 new and returning students.
These procedures do not apply to the Langara English for Academic Purposes (LEAP) program. The LEAP procedures can be found here.
For students in part-time Continuing Studies programs, the procedures can be found here.
First Term Deferral/Refund Procedures
Students who have accepted their Offer of Admission by paying the commitment fee and who wish to defer their start date, may do so only once per program application. After exhausting their option to defer, students who still wish to attend the program they have chosen will be required to submit a new Continuing Studies Online Application form. Please note that deferral requests are not guaranteed to be approved.
Domestic Students
International Students
First term
The first term commitment fee is stated in your Offer of Admission. *Please note: The commitment fee is non refundable and non transferable. *
First term
The first term commitment fee is stated in your Offer of Admission. *Please note: The commitment fee is non-refundable and non-transferable. *
The only exception is in the event of study permit refusal for the intake applied. To request a refund based on a study permit refusal, you must provide a copy of your study permit refusal letter, along with the Continuing Studies Application Portal and submit it to your program area by email. Deferrals are not permitted for study permit refusals.
Domestic Students
International Students
First term
The first term commitment fee is stated in your Offer of Admission. *Please note: The commitment fee is non refundable and non transferable. *
For students who wish to defer their start date to the next available intake, you may request a deferral, minus the commitment fee, to the next available intake. To request a deferral, complete the deferral process in the Continuing Studies Application Portal.
First term
The first term commitment fee is stated in your Offer of Admission. *Please note: The commitment fee is non-refundable and non-transferable. *
For students who have applied for their study permit but have not received a decision from Immigration, Refugees and Citizenship Canada (IRCC), you may request a deferral to the next available intake, within the deferral request periods stated below. To request a deferral, complete the deferral process in the Continuing Studies Application Portal. Deferrals are not permitted for study permit refusals.
First Term - Deferral Deadlines
Term Start
Deferral Deadline
January 2025
December 1, 2024
May 2025
April 15, 2025
September 2025
August 1, 2025
Subsequent Term Deferral/Refund Process
There is a non-refundable commitment fee of $1,500 per term.
The last day to change the session start date and carry forward the full tuition without losing the non-refundable commitment fee is the first day of the month prior of the term start date (eg. April 1 for May term).
The non-refundable commitment fee will be charged if you withdraw or change your session start date any time after the first day of the month prior to the term start date and until one day before the term start date.
No refund after the term begins.
Registered Massage Therapy term start dates may vary. Please check RMT program handbook.
All deferral requests are subject to space availability in the next available term.
To request for a deferral or a refund, please sign into the Continuing Studies Applicant Portal. Select your application and from the drop down menu choose either “Submit Refund/Appeal” or “Submit Deferral/Appeal” and complete the form.
After submitting the form, you can view the request status by checking “My Deferral Requests” or “My Refund Requests”.
For more information about how to send a request, please call the Continuing studies office at 604-323-322 or send an email to csgeneral@langara.ca.
For extenuating circumstances, which fall outside of the regular deferral/refund process and associated deadlines, students can begin the appeal process by submitting the Continuing Studies Refund/Deferral Appeal form to their program area by email along with supporting documents. The request will be reviewed by the Continuing Studies Appeals Committee. Once the committee has reached a decision, the decision is final.
For Langara Student Union Fees and U-pass (where applicable), please contact your program area by email.
Subsequent Term - Deferral/Refund Dates and Deadlines
January to April 2025
December 1, 2024
Last day to change session start date and carry forward (defer) full tuition or request a refund less commitment fee of $1,500.
December 2, 2024
First day to charge commitment fee if you withdraw/change session date.
January 5, 2025
Last day to charge commitment fee if you withdraw/change session date.
January 6, 2025
Term Start. No refund/deferral permitted.
May to August 2025
April 1, 2025
Last day to change session start date and carry forward (defer) full tuition or request a refund less commitment fee of $1,500.
April 2, 2025
First day to charge commitment fee if you withdraw/change session date.
May 4, 2025
Last day to charge commitment fee if you withdraw/change session date.
May 5, 2025
Term Start. No refund/deferral permitted.
September to December 2025
August 1, 2025
Last day to change session start date and carry forward (defer) full tuition or request a refund less commitment fee of $1,500.
August 2, 2025
First day to charge commitment fee if you withdraw/change session date.
August 29, 2025
Last day to charge commitment fee if you withdraw/change session date.
September 2, 2025
Term Start. No refund/deferral permitted.
Procedures are subject to change without notice. All fees are in Canadian dollars.
FAQs
Fee Questions
What are the commitment fees?
Commitment fees are the payments required to secure your seat in the program for the first term and subsequent terms. The first term commitment fee is stated in the Offer of Admission. For subsequent terms, the commitment fee is $1500. Commitment fees are non-refundable and non-transferable.
What does non-refundable and non-transferable mean?
Fees paid that indicate non-refundable and non-transferable cannot be refunded or transferred to another program. In the event of an approved deferral, the non-refundable and non-transferable fee will be moved forward to the new intake and must stay within the same program.
Refund & Deferral Questions
How many times can I defer?
You are limited to one deferral per program application to the next available intake/term.
If the admission requirements change during the deferral period, will I need to meet the new admission requirements?
You will not be required to meet the new admission requirements of the program should admission requirements change provided your deferral was approved.
What are my options if I have exhausted my one deferral request?
If you are interested in continuing with the program, you may re-apply by meeting all the current admission requirements and submitting a new Continuing Studies Online Application form. If admitted, the commitment fee will be moved forward with the new application. In the event of tuition increases, you would be required to cover the difference.
If re-application is not an option for you, the first term commitment fee is non-refundable and non-transferable.
I no longer qualify for a deferral/refund with the stated deadlines, is there an appeal process?
For extenuating circumstances, which fall outside of the regular deferral/refund process and associated deadlines, you can begin the appeal process by submitting a deferral or refund request in the Continuing Studies Applicant Portal along with supporting documents. If you are submitting the appeal for medical reasons, please upload the medical appeal form along with your appeal request. The request will be reviewed by the Continuing Studies Appeal Committee. Once the committee has reached a decision, the decision is final.
Study Permit Questions
What are my options if I do not receive my study permit in time to start the program?
You can request a deferral by submitting a deferral/refund request in the Continuing Studies Applicant Portal and uploading proof of your study permit application submission from the Immigration, Refugees and Citizenship Canada (IRCC) online portal. This request must be received within the deferral request period.
What if I have received a study permit refusal?
You will be entitled to a refund. Submit a refund request in the Continuing Studies Applicant Portal and upload a copy of your study permit refusal letter from Immigration, Refugees and Citizenship Canada (IRCC). *Please note: Students can only initiate the study permit process once per application.*
If you are interested in applying to the program for a future intake after receiving a refund of your commitment fees, please submit a new application through the Continuing Studies Applicant Portal.
Is there a fee to request a new Letter of Acceptance?
There is no fee to request an updated Letter of Acceptance in the case of an approved deferral within one-year from the original intake/term. However, if a student has exhausted their one deferral allowance and is re-applying, they will be required to reapply via the Continuing Studies Online Application form and pay the application fee.
What is the process to receive a study permit extension letter?
What is the process to request a refund or deferral for subsequent terms?
Refunds
To request a refund minus the commitment fee of $1500, submit the completed Continuing Studies Refund/Deferral form before the term start date to the program area by email. Once the term begins, refunds are not permitted.
Deferrals
To request a deferral, submit the Continuing Studies Refund/Deferral form to the program area by email. The commitment fee is non-refundable but can be moved forward if the request is received no later than the 1st of the month prior to the term start date (e.g., August 1st for September term).
Other FAQs
What are my options in the event of program cancellation?
In the event of program cancellation, the refund and/or deferral process and options will be provided by the Program Coordinator and the department.